360 Visualise Privacy Policy

Here at 360 Visualise, we take your privacy and the processing of your personal data very seriously. Therefore, we have prepared this Privacy Notice where we describe our contact details, information regarding what personal data we process and what rights you have towards us and how you may defend them. Always feel free to contact our customer support if you have any questions about our processing of personal data or this Privacy Notice.

Name of the company: 360 Visualise Ltd.
National company registration number: 07184115
Country of Domicile: United Kingdom
E-mail address: info@360v.co.uk
Phone number: +44 (0)1943601222
Postal address: IDC. Valley Drive. Ilkley. LS29 8PB, United Kingdom
Contact form to customer support: Link Here

Contact details for our Protection Officer:
Name: Becky Vinegrad
E-mail address: info@360v.co.uk
Phone number: +44 (0)1943601222

What is personal data?

“Personal data” is any information relating to an identifiable or identified person (you as a user). An identifiable person is someone who can be identified, directly or indirectly, for example by reference to an identification number or to one or more factors specific to his or her physical, physiological, mental, economic, cultural or social identity. 

The processing of special categories of data, defined as personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, and data concerning health or sex life, is prohibited, subject to certain exceptions. We are processing data concerning your health, as described below.

Personal data which we process

Your personal data may only be processed by us with your given consent, when it is necessary for the performance of a contract to which you are a party, or when it is necessary for our compliance with a legal obligation. The processing of the personal data, the specific purposes for the processing, the legal basis for the processing, and for how long we store your personal data, is described below.

Name

For the purpose of identifying scans, we will process your name. Such processing is based on your consent and your name will be kept securely with us for the length of any contract relationship where you are a subject and two years thereafter.

Email address and phone number

We may, based on your consent, process your email address and phone number to contact you to make appointments and to visit the clinic. These categories of personal data will be kept with us for the length of a contractual relationship where you are a party and for two years thereafter.

Payment details

At the time of visit, and to take payments for your scan, your payment details will be processed during a limited amount of time while the payment is processed. Such processing is necessary for the purpose of legitimate interests for us.

Date of birth

Your date of birth will be processed by us to ensure correct identification of you as a patient. Such processing is based on your consent and your date of birth will be kept securely with us for the length of any contractual relationship where you are a subject and for two years thereafter.

Health details

As it is necessary for our performance of a contract where you are a party, your health details will be processed by us. Such health details consist of details of oral health, dental records and treatments. Such personal data will be kept securely with us for the length of a contractual relationship where you are a party and two years thereafter.

Gender

As it is required by us on the UK Patient referral form, your gender will be processed by us. Such processing is necessary for us to perform according to a legal obligation. Your gender will then be kept with us for the length of any contractual relationship where you are a party and for two years thereafter.

Personal data concerning children

We may process personal data concerning children. Such personal data consist of a young patient’s name and date of birth for identification purposes, as described above.

Third-party websites

When using our site, you may be directed to third-party websites beyond our sphere of influence. We are not responsible for the content or the privacy policy on such other sites.

Summary of your rights towards us:

You as a user have the possibility to claim several rights towards us. Such rights are listed here and thereafter described in detail below. You find our contact details at the top of this Privacy Notice.

Right to be forgotten
Right to withdraw consent
Right to access
Right to rectification
Right to restriction of processing
Right to data portability
Right to object
Right to lodge a complaint with a supervisory authority

Right to be forgotten

You have the right to request that we delete any personal data that we process about you. We will delete the data as soon as possible, but at least within one month’s time. If the personal data is needed for fulfilment of our contractual duties towards you or to preserve it with legal ground, we will however not delete the information until the data is no longer needed. We will also, without your explicit demand, delete such personal data that we have collected but do not longer have a lawful right to process. We will inform you about this, if it would occur.

Right to withdraw consent

You have the right to withdraw your given consent at any time. If you do so, we will erase such personal data which is not subject to any other legal ground than your given consent. The erasure will be done as soon as possible. Please note that your withdrawal of consent does not oblige us to erase personal data which is processed based on a contractual relationship or any other legal ground.

Right of access

You have, at any time, the right to receive confirmation from us as to whether personal data concerning you are being processed. You have also the right to access that personal data and to receive the following information:

  1. The purposes of the processing
  2. The categories of personal data concerned
  3. The recipients or categories of recipients to whom personal data have been or will be disclosed
  4. The envisaged period for which the personal data will be stored or the criteria used to determine that period
  5. The existence of automated decision-making and profiling

Right to rectification

You have, at any time, the right to demand us to correct any inaccurate personal data within a month’s time. You have also the right to complete incomplete personal data, taking into account our purposes of the processing, by the means of providing a supplementary statement.

Right to restriction of processing

You have, instead of demanding us to delete any data, the right to demand us to restrict our processing of your personal data. This may be achieved if

  1. You have reason to believe that the accuracy of the personal data is not correct, and the restriction shall be in place during a period that allows us to verify the accuracy of the personal data
  2. The processing is unlawful but you don’t want us to delete the personal data
  3. We no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims
  4. You have objected to processing concerning profiling or automated decision-making, whereby a restriction shall be obtained during the period when we assess whether our legitimate ground for the processing override your legitimate ground.

Data portability

You have the right to retrieve the personal data which we process about you and that you have provided to us. You have also the right to demand that we transmit such personal data to another data controller if the personal data is collected based on your consent or if the processing of the personal data is carried out by automated means by us, if we deem it technically feasible.

Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you. This can be done when the personal data is processed as part of automated decision-making, including profiling, and direct marketing, if such processing would be carried out (see “Personal data that we process” above).

Right to lodge a complaint with a supervisory authority

You have, at any time, the right to lodge a complaint with a supervisory authority regarding our processing of your personal data. Regardless of where we carry out our business, even if it would not be in the member state which is your country of residence, you have the right to lodge your complaint to your national supervisory authority. Please follow to the link below to find the contact details to your national supervisory authority:

http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

About this Privacy Notice

With regard to the General Data Protection Regulation (EU) 2016/679 (“GDPR”), we must disclose what personal data we collect and process about you, and for what purposes. In this Privacy Notice, you find all such information that we are obliged to inform you.

The Regulation in its entirety in your language, may be accessed by following this link:

http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2016.119.01.0001.01.ENG&toc=OJ:L:2016:119:TOC

Would you like to defend your rights, which are listed in this Privacy Notice, you may contact us using the contact information listed above.